Approved for release 2/8/18

The strength of any youth sports league lies with its volunteer force of parents, grandparents,
and alumni. Volunteers, along with our players and coaches, are the heartbeat of Kennewick
Grid Kids.

In order to keep up with increasing expectations and maintain our position as the premier youth
football league in the Tri-Cities, Kennewick Grid Kids is looking for passionate individuals to fill the following
newly created board positions:

Vice President (FILLED)
The powers and duties of the vice president shall be to:

  • Perform the duties of the president in times of the president’s absence, including, if necessary, representing the KGK on the Executive Board; and act generally as the liaison between the Executive Board, head coaches, and team parents
  • Succeed to the office of president in the event of the president’s resignation or removal
  • Chair, or oversee the chair and the work of, each KGK committee formed by the Executive Board as requested
  • Lead all KGK fundraising efforts (e.g.,Fever football, Cougar games, etc.)
  • Authority to sign checks

In the event that this position remains unfilled, the duties of this position shall be divided up the executive committee and overseen by the president.

This position is a member of the Executive Committee with full voting member rights.
Vice President (PDF)

Player Safety Coordinator
The powers and duties of the player safety coordinator shall be to:

  • Assure that all practice and game day playing surfaces are safe for player use
  • Along with Equipment Manager, assure that all KGK loaned equipment and medical kits
    are satisfactory and meet National Operating Committee on Standards for Athletic
    Equipment (NOCSAE) guidelines/certifications.
  • Along with Equipment Manager, shall oversee equipment fittings at all gear handouts.
  • Become First-Aid certified and coordinate the certification of any other members.
  • Become a USA Football Player Safety Coach (PSC) and fulfill yearly duties of that role.
  • Ensure all coaching personal, including parent helpers, obtain a USA Football Coach
    Membership before instructing any player in practice, scrimmages, or games.
  • Ensure all player medical incidents are reported and followed in accordance with the
    “Player Injury Protocol”, listed as appendices to this document.

In the event that this position remains unfilled, the duties of this position shall be divided up by
the Executive Board members and overseen by the President. The “Player Injury Protocol” shall
be established by the Player Safety Coordinator and Executive Board during each league year.

The protocol shall be publicly published and distributed to members.

This position is a member of the Executive Committee with full voting member rights.
Player Safety Coordinator (PDF)

Game Day Coordinator
The powers and duties of the game day coordinator shall be to:

  • Attend and coordinate all games or jamborees hosted at the association’s home location
  • Ensure the league schedule of games are executed as scheduled and relatively on time.
  • Organize and schedule referees for games.
  • Organize and schedule volunteers/referees for field setup and tear down.
  • Organize and schedule field monitors
  • Coordinate the collection of game results, scores, field reports, and incidents. These
    shall be reported to the Executive Board at the completion of the day.
  • Coordinate their replacement for daily tasks, on a case by case basis, if they are unable
    to realistically fulfill them, with prior approval of their replacement from the Vice
    President.

In the event that this position remains unfilled, the duties of this position shall be divided up by
the Executive Board members and overseen by the Vice President.

This position is a member of the Executive Committee with full voting member rights.
Game Day Coordinator (PDF)

Marketing and Outreach Coordinator
The powers and duties of the marketing and outreach coordinator shall be to:

  • Establish marketing campaigns for promotion of the league, its mission, and the
    upcoming season
  • Establish outreach campaigns in the community in support of the league and its mission
  • Coordinate all association mailings and maintain an approved association mailing list,
    both physical and electronic addresses.
  • Work with the executive board to create communication strategies for all matters
  • Work with the executive board to create change management strategies for all matters
  • Work with the secretary and any website administrator(s) to keep the site up to date
  • Work with the President to oversee any official league positions on matters concerning
    non-members and the public at large

In the event that this position remains unfilled, the duties of this position shall be divided up by
the Executive Board members and overseen by the Secretary.

This position is a member of the Executive Committee with full voting member rights.
Marketing and Outreach Coordinator (PDF)

Sponsorship and Fundraising Coordinator
The powers and duties of the sponsorship and fundraising coordinator shall be to:

  • Coordinate the solicitation of all league and team sponsorships in accordance with state
    and federal non-profit regulations.
  • Coordinate the solicitation of all league and team fundraising in accordance with state
    and federal non-profit regulations, ensuring that all fundraising ideas/concepts are
    brought before the executive board for approval prior to implementation.
  • Solicit in person, or by letter, returning as well as new potential sponsorships for the
    league, including telephone, email and/or letter follow-up. Letters shall be drafted in
    accordance with all requirements specified by state and federal non-profit regulations.
  • Achieve or exceed requirements of the annual budgeted financial sponsorship goals of
    the association.
  • Achieve or exceed requirements of the annual budgeted financial fundraising goals of
    the association.
  • Encourage all association organizations to solicit and obtain team sponsorships.
  • Track sponsors obtained and develop a recognition program to announce sponsors at all
    home games (banners, advertisements, announcement, etc.)
  • Coordinate the procurement and delivery of all sponsorship plaques provided to each
    sponsor at the end of the season.
  • Solicit, coordinate, and schedule food truck vendors
  • Implement, with help from the treasurer, financial control methods associated with the
    distribution and retention of major association fundraising efforts including but not
    limited to, raffles, walk-a- thons, parades, spirit wear etc.

In the event that this position remains unfilled, the duties of this position shall be executed
by the Vice President.

This position is a member of the Executive Committee with full voting member rights.
Sponsorship and Fundraising Coordinator (PDF)

Flag Football Coordinator (FILLED)
The powers and duties of the flag football coordinator shall be to:

  • Work with the Marketing and Outreach Coordinator to promote the league’s Flag
    Football Program
  • Respond to parent/community requests for information regarding the league’s Flag
    Football Program.
  • Recruit volunteer coaches for the flag football program
  • Assign players to teams in an impartial manner maintaining balance of ages on each
    team. When possible, players with siblings on a tackle team should be kept together
    with other siblings from that tackle team. Attempts should be made to honor parent
    requests for teams when possible.
  • Maintain team equipment bags ensuring teams have all supplies and equipment needed
    prior to the start of the season.
  • Coordinate with league equipment manager to purchase new equipment as needed on
    an annual basis.
  • Order jerseys for players and coaches through a league approved vendor.
  • Attend flag football games acting as a field monitor and time keeper.

In the event that this position remains unfilled, the duties of this position shall be divided up by
the Secretary, Equipment Manager, and Game Day Coordinator and overseen by the Secretary.

This position is a member of the Executive Committee with full voting member rights.
Flag Football Coordinator (PDF)

Elections for these positions will take place at the June General Membership Meeting on Wednesday, June 6th , 2018 at Zintel Creek Golf Club (formerly known as the Tri-City Country Club).

Nominations are a self-selection process and must be received in writing by 11:59pm PST on June 3rd, 2018.

If you are interested in joining our dynamic and diverse group of volunteers or would like more information please email us at info@kgkfootball.com.